Rule of Order
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Robert's Rule of Order[1]
General flow of a meeting
| Segment | Typical language |
|---|---|
| Call to Order | "I call this meeting to order" |
| Roll Call | "We have a quorum. Will the secretary please read the minutes of the last meeting?" |
| Reading and Approval of Minutes | "Are there any corrections to the minutes?"
"If there are no corrections, the minutes stand approved." "Can I get a motion to accept the minutes of the last meeting?" |
| Reports of Officers | |
| Unfinished Business | "Unfinished business from the last meeting" |
| New Business | |
| Announcements | |
| Adjournment | "May I please have a motion to adjourn the meeting?" |
General flow sourced from Manchester Community College[2].
Cheat sheet
| Action | What to Say | Can interrupt speaker? | Need a Second? | Can be Debated? | Can be Amended? | Votes Needed |
|---|---|---|---|---|---|---|
| Introduce main motion | "I move to" | No | Yes | Yes | Yes | Majority |
| Amend a motion | "I move to amend the motion by..." (add or strike words or both | No | Yes | Yes | Yes | Majority |
| Move item to committee | "I move that we refer the matter to committee" | No | Yes | Yes | No | Majority |
| Postpone item | "I move to postpone the matter until..." | No | Yes | Yes | No | Majority |
| End debate | "I move the previous question." | No | Yes | Yes | No | Majority |
| Object to procedure | "Point of order" | Yes | No | No | No | Chair decision |
| Recess the meeting | "I move that we recess until..." | No | Yes | No | No | Majority |
| Adjourn the meeting | "I move to adjourn the meeting" | No | Yes | No | No | Majority |
| Request information | "Point of information." | Yes | No | No | No | No vote |
| Overrule the chair's ruling | "I move to overrule the chair's ruling." | Yes | Yes | Yes | No | Majority |
| Extend the allotted time | "I move to extend the time by ___ minutes." | No | Yes | No | Yes | 2/3 |
| Enforce the rules or point out incorrect procedure | "Point of order." | Yes | No | No | No | No vote |
| Table a Motion | "I move to table..." | No | Yes | No | No | Majority |
| Verify voice vote | "I call for a division." | No | No | No | No | No vote |
| Object to considering some undiplomatic matter | "I object to consideration of this matter..." | Yes | No | No | No | 2/3 |
| Take up a previously tabled item | "I move to take from the table..." | No | Yes | No | No | Majority |
| Reconsider something already disposed of | "I move to reconsider our action to..." | Yes | Yes | Yes | Yes | Majority |
| Consider something out of its scheduled order | "I move to suspend the rules and consider..." | No | Yes | No | No | 2/3 |
| Close the meeting for executive session | "I move to go into executive session." | No | Yes | No | No | Majority |
| Personal preference-noise, room temperature, distractions | "Point of privilege." | Yes | No | No | No | No vote |
Meeting minutes points
- The kind of meeting begin held..regular, special, etc.
- The name of club
- Date, time and place of meeting
- Names of person running meeting
- Names of everyone in attendance.
- Approval of past meeting minutes with any corrections.
- Summaries of reports from officers.
- Exact final working of all motions with names of movers and seconders.
- Results of all votes.
- Points of order raised an appeals made, with the chair’s ruling on each.
- Announcements.
- The time of adjournment.
- The signature of the secretary or person who took minutes.
Cheat sheet and meeting minutes points sourced from Board Effect[3].