Rule of Order
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Robert's Rule of Order
General flow of a meeting
|Call to Order||"I call this meeting to order"|
|Roll Call||"We have a quorum. Will the secretary please read the minutes of the last meeting?"|
|Reading and Approval of Minutes||"Are there any corrections to the minutes?"
"If there are no corrections, the minutes stand approved."
"Can I get a motion to accept the minutes of the last meeting?"
|Reports of Officers|
|Unfinished Business||"Unfinished business from the last meeting"|
|Adjournment||"May I please have a motion to adjourn the meeting?"|
General flow sourced from Manchester Community College.
|Action||What to Say||Can interrupt speaker?||Need a Second?||Can be Debated?||Can be Amended?||Votes Needed|
|Introduce main motion||"I move to"||No||Yes||Yes||Yes||Majority|
|Amend a motion||"I move to amend the motion by..." (add or strike words or both||No||Yes||Yes||Yes||Majority|
|Move item to committee||"I move that we refer the matter to committee"||No||Yes||Yes||No||Majority|
|Postpone item||"I move to postpone the matter until..."||No||Yes||Yes||No||Majority|
|End debate||"I move the previous question."||No||Yes||Yes||No||Majority|
|Object to procedure||"Point of order"||Yes||No||No||No||Chair decision|
|Recess the meeting||"I move that we recess until..."||No||Yes||No||No||Majority|
|Adjourn the meeting||"I move to adjourn the meeting"||No||Yes||No||No||Majority|
|Request information||"Point of information."||Yes||No||No||No||No vote|
|Overrule the chair's ruling||"I move to overrule the chair's ruling."||Yes||Yes||Yes||No||Majority|
|Extend the allotted time||"I move to extend the time by ___ minutes."||No||Yes||No||Yes||2/3|
|Enforce the rules or point out incorrect procedure||"Point of order."||Yes||No||No||No||No vote|
|Table a Motion||"I move to table..."||No||Yes||No||No||Majority|
|Verify voice vote||"I call for a division."||No||No||No||No||No vote|
|Object to considering some undiplomatic matter||"I object to consideration of this matter..."||Yes||No||No||No||2/3|
|Take up a previously tabled item||"I move to take from the table..."||No||Yes||No||No||Majority|
|Reconsider something already disposed of||"I move to reconsider our action to..."||Yes||Yes||Yes||Yes||Majority|
|Consider something out of its scheduled order||"I move to suspend the rules and consider..."||No||Yes||No||No||2/3|
|Close the meeting for executive session||"I move to go into executive session."||No||Yes||No||No||Majority|
|Personal preference-noise, room temperature, distractions||"Point of privilege."||Yes||No||No||No||No vote|
Meeting minutes points
- The kind of meeting begin held..regular, special, etc.
- The name of club
- Date, time and place of meeting
- Names of person running meeting
- Names of everyone in attendance.
- Approval of past meeting minutes with any corrections.
- Summaries of reports from officers.
- Exact final working of all motions with names of movers and seconders.
- Results of all votes.
- Points of order raised an appeals made, with the chair’s ruling on each.
- The time of adjournment.
- The signature of the secretary or person who took minutes.
Cheat sheet and meeting minutes points sourced from Board Effect.